Final Grades

This section of the Grading page is used to enter or update final grades, last date of attendance, and attendance hours for a class. It is accessed using the Final Grades tab.

Please note: 

  • Final grades are OFFICIAL 
  • Final grades will appear on student transcripts 
  • Final grades will appear on a student’s academic history
  • Final grades should be entered within the 60 minute time frame allotted. It’s recommended to save frequently to avoid losing data.
  • Final grades submitted will be viewable to students after grades are rolled to academic history. Grades are rolled to academic history daily, at 11:00 and 24:45.
  1. Log into My.Charlotte.edu, using your NinerNET username and password.
  2. Click on Faculty & Advisor Self Service.
  3. From the Faculty & Advisor Self Service landing page, click Grading – Midterm / Final.
  4. Select the Final Grades tab. 
  5. Course sections that are available for final grading will be displayed. Select the Course section for which you are submitting final grades. This will display a class list where final grades can be entered for each student.
    • When a course is selected for final grading from the list of courses, the Course Details tab is displayed at the right side of the page.
    • The Course Details tab contains quick reference information for the subject, course number, section number, course description, CRN, reminders (such as grades remaining that need to be entered), number of eligible students, number of registered students, number of midterm or final grades already awarded, the dates the course is offered, the primary faculty, and any secondary faculty. 
    • This information is updated as final grades are entered and saved.

Final Grades tab open with course details tab displayed

  1. From the Final Grade drop-down menu, select the appropriate final grade for the student.
    • For all F or U grades, enter the Last Attend Date. This is the date of the student’s last participatory action in your course.
      • If the student did not participate in your course and you cannot confirm they were ever in attendance, enter the date for the first day of class in the Last Attend Date field and enter a zero (0) in the Attend Hours column.  Failure to enter a last day of attendance will prevent any grades from saving.
      • If the student participated in a course activity (ie, group assignment, quiz, exam, etc.) enter the date of the last activity in the Last Attend Date field.
      • If the student participated for the entire term, including the exam, enter the date for the last day of class in the Last Attend Date field. Note: Do not use the final exam date.
    • Students who have withdrawn will not be eligible to have grades entered. Students who have officially withdrawn from a course received a grade of W or WE and do not need a grade assigned. 
    • Students with the grade type of Audit should be given a grade of AU (student attended) or NR (student never attended). These will be the only grade choices for students with an Audit grade type.
    • Students with the grade type of Pass/No Credit should be given a grade of P (student passed) or N (student failed). These will be the only grade choices for students with a Pass/No Credit grade type.
    • Students with the grade type of Pass/Unsatisfactory should be given a grade of P (student passed) or U (student failed). These will be the only grade choices for students with a Pass/Unsatisfactory grade type.
  2. When a student is assigned a grade of Incomplete, you will automatically be taken to the Incomplete Grades tab to confirm the Incomplete Extension Date. Click Save.
    • The Incomplete Final Grade is the grade that will be automatically assigned to the student if the Incomplete is not resolved by the end of the one year period. No action is needed on this tab and you are able to click the Save button to submit the Incomplete grade.

Incomplete grades tab open

  1. After grades have been entered for all students, review the grades for accuracy and click Save.
    • Note: Students whose grades have been rolled are displayed with a status indicator in the Rolled field, these records can only be changed through the Grade or LDA Change Request process. Grades are rolled to academic history daily, at 11:00 and 24:45.
  2. To save an Excel file of the class roster (including any grades submitted), click the Settings button.
  3. Click Export Template.

Export template displayed under settings gear button

  1. Select the Excel export file type and select Export.

Export template with excel spreadsheet (.xls) selected

  1. The Grading Status will change to “Complete” when all students have received a final grade.

Please note: The Rolled column may say Not Started, In Progress or Completed at any time. If the Grading Status column indicates Completed, then all your grades have been successfully submitted. The Office of the Registrar has a process that runs at a regular interval to roll grades to the student’s academic record. Once grades have been rolled to the academic record they can no longer be changed without going through the Grade or LDA Change process. Grades are rolled to academic history daily, at 11:00 and 24:45.